JOB SUMMARY

Monday-Friday 8am-5pm

To perform all duties associated with the processing and recording of cash receipts and customer invoicing, on a daily basis.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Perform various functions to ensure accurate recording of cash and accounting transactions, in accordance with corporate procedures.
• Process and post daily accounts receivable payments to include: checks, credit cards, Paypal, ACH and wire transfers on a timely basis.
• Prepare deposits and make daily bank deposit runs.
• Reconcile cash receipts to general ledger postings.
• Print, post and mail daily customer sales invoices.
• Record debit and credit adjustments to customer accounts.
• Record and post returned merchandise and warranty credits refunds.
• Process and reconcile UPS freight claims payments.
• Process return credits and credit memos.
• Record credits to customer accounts from vendor payments.
• Issue credit card and PayPal refunds.
• Respond to credit card declined orders.
• Obtain certificates of insurance per customer requests.
• Post and issue copies of invoices.
• Assist in various other office duties such as scanning, filing, answer customer service calls, faxing W9 forms etc.

METRICS:

Project and demand oriented as defined by the objectives set forth in the quarterly reviews and measured based on consistently meeting objectives, completion on time, accuracy and neatness of work, etc. Productivity is measured in attention detail, comprehensiveness and timely completion of duties.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

KNOWLEDGE & SKILLS REQUIRED:

• Prior exposure to Microsoft Systems
• Some knowledge of accounting
• Ability to work in a fast pace environment
• Detailed oriented
• Good communication and customer service skills

EDUCATION & EXPERIENCE:

• College degree, Associates or equivalent required
• Prior Accounts Receivable or accounting experience required

PHYSICAL DEMANDS:

Sitting, reaching and frequent walking

EMPLOYEE EVALUATION SUMMARY:

• Probationary Review – A written evaluation of the employee’s performance in accounts receivable is performed to determine permanent employment, typically done approximately 80 days after employment.
• Quarterly Evaluations – A quarterly written assessment are issued, which briefly describes the individual’s performance in this position.
• Annual Reviews – A more detailed review of the overall performance in this position, where the employee is rated and typically compensated in accordance with that rate.